Skills of Office Manager and Executive Secretary
What Will I Benefit?
You will master a set of electronic skills through the use of MS Windows, processing images, video files, audio files, searching for data and information, in addition to mastering the skill of using word processors electronic spreadsheets, presentation programs you will also learn how to process and deal with PDF files as well as mastering the skills of dealing with e-mails and follow-up programs, software for holding remote meetings, software for protecting and encrypting data and information, and you will also learn about best practices in the field of saving and organizing electronic files and folders, which will help you in performing your duties as an administrative assistant efficiently and effectively
Course Objectives
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At the end of this course, participants should be able to:
- Master the skill of dealing with MS Windows
- Master the skill of dealing with a group of third-party software that improves the performance of MS Windows and facilitates its use
- Master the skill of encrypting data and information to maintain the confidentiality and security of information
- Master the skill of dealing with images, video files and audio files using a set of specialized software in this field
- Master the skill of searching for data and information using the most popular browsers and search engines
- Master the skill of using word processors in preparing letters correspondence, reports, and minutes of meetings
- Master the skill of using electronic spreadsheets in preparing reports, analyzing data and preparing charts
- Master the skill of using presentation software in preparing simple and effective presentations and preparing graphics and shapes
- Master the skill of dealing with and processing PDF files
- Master the skills of dealing with e-mails and task tracking software
- Master the skills of dealing with remote meeting software
- Review and apply best practices in the field of saving and organizing files, including cloud storage
- learn and apply best practices in virus and malware protection
Target Audience
Anyone who works in the field of secretary, Administrative assistants anyone that his work requires the use of computer to perform administrative, financial or technical tasks, and anyone who wants to develop his electronic skills
Course Outline
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Topics
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Windows operating system skills
- What is windows operating system
- What should I know before turning on my computer
- How to turn on and off Windows the right way
- How to Professionally Organize Desktop Icons, Taskbar Icons, and Start Menu Items
- How to access the software running on Windows operating system and parts of the Windows operating system efficiently and effectively
- Mouse skills in MS Windows
- Dealing with Windows in MS Windows operating system
- Copy and cut documents and folders efficiently and effectively
- How to use the toolkit in the Windows operating system
- How to get rid of unnecessary files in MSWindows
- Where should I store and how should I store my files in the Windows
- How to increase hard drive speed in Windows
- How to deal with external hard disks and flash disks in the Windows operating system
- How to update the Windows operating system and why it is important
- The most important keyboard shortcuts in MS Windows
- How to use desktop organizing software
- How to use third party programs to search for files and folders
- How to use third party programs to search for duplicate files and folders
- How to use third party programs to change the default icons in MS Windows operating system
- How to Use Apps from (Microsoft Store)
- The concept of data and information encryption
- Why should I, as an administrative assistant, encrypt data and information
- How to use encryption features in the Windows operating system
- How to use encryption features in MS Office
- Using the most popular data and information encryption programs
- File compression as a means of encryption
- How to decrypt files when needed
- The basics of dealing with images and video files
- Image and video file types
- Change the file type of images, video or audio file
- Change the dimensions of images
- Increase image quality
- Merge and crop images and remove their backgrounds
- Merge and edit video files
- Extract audio files from video files
- The most popular programs for organizing image files, video files, and audio files
- The most popular browsers and how to use them
- The most important search engines
- The most important search shortcuts
- Formal Letters preparation skills
- Memorandum preparation skill
- Report preparation skill
- meeting minutes preparation skills
- Table creation skills in MS Word
- Solve header, footer, and page numbering problems
- Long document handling skills
- Using basic functions
- Text functions
- Data sorting and filtering skills
- Data analysis skill using pivot tables
- Graphing skill in Excel
- Printing skills in Excel
- Linking between Microsoft Excel and Microsoft Word
- Slide preparation skills
- Slide numbering skills
- The skill of moving slides and moving objects, shapes and texts on slides
- Shape drawing skills in presentation programs
- Converting various documents into (PDF)
- Converting (PDF) to Word
- Merging and splitting (PDF) files
- Numbering and Re-Numbering (PDF) Files
- How to protect PDF files with a password
- Decrypting PDF files
- PDF editing skills
- Converting images into (PDF) files and (PDF) files into images
- Compress and decompress (PDF) files
- Adding a watermark to (PDF) files
- Email writing skills
- How to attach large files to an e-mail messages
- Archiving emails
- Using task follow-up programs
- Zoom skills
- MS Teams skills
- Webex skills
- Document and file organization skills
- OneDrive skills
- Google Drive skills
- Most popular antivirus software
- How do I protect my computer from viruses?
- What should I do if my computer det infected with a virus?
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Target Competencies
- Using the MS Windows
- Using a set of software that improves the performance of the Windows
- Data and information encryption
- Dealing with images, video, and audio files
- Search for data and information electronically
- Use word processors
- Use of spreadsheets
- Use of presentation software
- Handling PDF files
- Dealing with e-mail and task tracking software
- Dealing with remote meeting software
- Applying best practices in filing and organizing files and folders
- Applying best practices in virus and malware protection
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Course Methodology
The course is based on practical applications using computers and a variety of software’s that operates on the MS Windows, in addition to implementing a set of practical exercises using computers and under the supervision and guidance of the trainer.
Electronic Skills for Administrative Assistants (Virtual)
4200 SAR
5 Days
Course Dates & Locations
*Prices do not include value added tax.
For more information, do not hesitate to contact us
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